Reviewers tab

A person with a full-function account can review and approve change forms on behalf of a group (identified in the Groups collection).

Before the change form is routed for review, you can add and delete reviewing groups to the approval list. You can also specify the order in which the reviewers are notified and whether the reviewing group's participation is required or optional.

Authorized reviewers review a routed change form. A reviewer can never sign on behalf of another reviewer, and a reviewer cannot "unsign" a change form if a subsequent reviewer has acted on it or the change is no longer in the Routed lifecycle state.

As the change originator or analyst—

Order—

The review order determines the sequence that reviewing groups are notified of the routed change. You can have several groups with the same review order value; all groups that share the same review order are notified at the same time.

Group—

Specify the group that must review the change.

Participation—

Specify whether the reviewing group is required — Must act — to approve the change. If the group's response is optional — Can act — , the change will simultaneously notify the next group in sequence while waiting for the current group's response.

As a reviewer—

Comments—

Add comments to explain the reason for your response.

A system rule setting may require your comment before your response is saved.

Reviewer response (and status date)—

Specify whether you approve, disapprove or want to hold (suspend) the change form.

Reviewer—

When you provide a response for the current group, your name is automatically displayed.

Password—

After providing your response, you're prompted to enter your password. After you type in your password, your response is recorded, all fields are locked, and the workflow lifecycle is updated.

When a routed change form is returned to the Submitted or Originated state, it contains information on who approved and disapproved the change. Previous reviewers' name and response will be cleared when the change form is again processed to the Routed state.

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